Info for AAGC Club Reps

Schedules for Meetings, Reports Due, Elections

      • What Do Club Reps Do in March? : PDF File

      • AAGC Standing Rules with Officer Duties: PDF File

    Forms for Club Reps

        • Club Schedule Request Forms for FY 2026, Oct 2025-Sept 2026: Word File

      Forms to Make Year-End Reports Easy!

      Reporting form for Club Educational Programs and Activities

          • Club Education Report Form FY 2025 – Due to AAGC October 30: Word File

        Publicity

        Use this form to submit revisions to your Club Web Page on the Zilker Botanical Garden website.

        Publicize your club’s events

        AAGC clubs have two ways to publicize their events. Each has its own advantages as well as format and space requirements. If you have any questions, contact the AAGC officer listed next to the outlet, and they’ll be happy to help you determine which format(s) are best for you!

        Publicity Options

          How to Make Your Request

          Ready to go? Use the online form below! Once you start you need to complete the form in one sitting, so have your information handy, including dates, times, title and description of the event, and any logos or images to upload.

          Want to print the form and email it to us? Use this form to request Club Event Publicity.

          PLEASE NOTE: We are transitioning and redirecting our Publicity Request process to the webform below to help streamline the submission process for our AAGC Club Reps! After February 1st, we will no longer be able to accept Publicity Request forms submitted via direct email – thank you for your understanding. Please reach out to publicrelations@zbgconservancy.org if you have any questions!

          AAGC Publicity Form
          Publicity Options Requested
          Event Location
          Is this a virtual event?
          Does this event have a speaker?
          Please include as many details as possible to help us market this event effectively. What will make people want to attend?
          Does this activity take place during your regular club meeting day/time?
          If Yes, please use this language in all club publicity: "Open to the public and free to attend with garden admission; free for Conservancy members."
          If you have met with a staff member already, please use this language in all club publicity: “Open to the public and free to attend with garden admission; free for Conservancy members."
          Are there any charges for this activity, such as a workshop registration, materials fee, or lunch fee?
          NOTE: Any club fundraising activities are subject to the 15% COA Net Profit fee. If this event is subject to the COA Net Profit Fee, the AAGC Treasurer will get you the appropriate form and instructions.
          Drag & Drop Files, Choose Files to Upload You can upload up to 5 files.